4 Tips For Making A Smooth Move When Relocating Your Small Business Office To Another State

Posted on: 18 March 2015

Relocating your small business office to another state can be an enormous undertaking. Besides knowing licensing requirements and individual state business tax laws, you also need to worry about retaining and getting customers, hiring employees, and setting up shop in the new location. Below are four tips for helping keep the move smooth and seamless.

Get The Word Out About Your Move Beforehand

Even before you pack the first box, get the word out about your move at least a month before it happens. This includes any business associates, clients, and employees. For your business associates and clients, this ensures your services are either uninterrupted or gives them time to find services that are closer to them.

If you have a wide customer base and also want to inform the community, there are a few options for making your announcement. You could place an ad or article in the local newspaper. Or, if you have an account on a social media site, you can do so there. This also gives you the opportunity to share your new location and contact information.

Manage Your Current And Future Workforce Ahead Of Time

When it comes to your current workforce, you have a couple of options on how to deal with moving to another state. Letting them know well in advance gives them the opportunity to find other employment before you leave. To ease their transition, you could write them letters of recommendation or suggest other similar businesses where they can apply using you as a reference.

If you have one or two exceptional employees that you would like to see relocate with you, you could offer them a position at your new location. If you have funds available in your budget, you could offer to pay for part of the expenses to coax them and ease the transition.

Before you move, you also want to ensure you are at least 75% staffed before you open for business. You can do this by placing job ads and conducting phone interviews, as well as planning a day to be in the area to meet with prospective employees face-to-face. 

Update Your Contact Information Before Relocating

Because you will have a new address and telephone numbers, you will need to update the contact information on your office stationery, business cards, and flyers. However, you do not want to wait until you have already moved and are settling in. If you do this, you may find yourself having to scratch out the old address to write in the new one which would not look professional to new clients.

Instead, order your print media two weeks before your relocation date to ensure you have it before you move. This will ensure you have everything you need as soon as you reopen for business without having to wait for it to be shipped to you. 

Pick The Optimal Time For The Move

Before you start planning for the relocation, you need to pick an optimal time for the actual move. Not only does this give you the time frame in which you have to work, but it helps you plan for the move during slow or off-hour times.

For example, if you are open Monday through Friday, plan to start moving after the business closes on Friday. Then, you have the entire weekend to transport your boxes and equipment. Even if you the move takes more than two days, the weekend times subtracts two days of lost business.

Even with the above tips, you may still be uncertain where to begin or how to organize your business's move. If so, you may want to contact a relocation service to find out how they can assist you during this sometimes chaotic time.

Visit a site like http://www.midwestmoving.com for more information.